Branded merchandise for Belgium, fluent in three languages at once.

For an available catalogue item, a realistic starting point is often 7 to 14 working days of production after written artwork approval, followed by transport to Belgium. Special manufacture, bespoke colours or complex packaging commonly require four weeks or longer. These are planning ranges, not promises: the applicable estimate is the one confirmed for the exact product, branding method, quantity and delivery postcode in the quotation or order confirmation.

The production clock does not begin with the first enquiry. It begins after usable artwork, the final digital proof, commercial approval and any required payment are complete. A change to a logo, Pantone reference, garment size split, delivery address or packaging instruction can reopen the approval stage. Transit is additional to production, and a delivery date remains estimated unless Swish & Click expressly confirms it in writing as guaranteed.

• Available catalogue lines: often 7–14 working days of production after approval
• Bespoke manufacture: commonly at least 4 weeks, depending on factory and material
• Add separately: transit, local carrier handling and final delivery in Belgium
• Express work: possible only after stock, print capacity and transport are confirmed

If the merchandise is for a trade show, give us the build-up or warehouse deadline rather than only the opening date. We plan backwards from the required-on-site date and include a sensible contingency, but we do not turn a general carrier service level into a delivery guarantee.

There is no single honest minimum order quantity for every promotional product. The minimum depends on the chosen model, factory carton, decoration method and number of colour, size or artwork variants. Digital print and laser engraving can suit shorter runs; screen printing, embroidery, custom Pantone moulding or fully bespoke production normally needs a larger technical batch. The binding MOQ is therefore the quantity stated for that item in the quotation.

Minimums are not arbitrary. They spread fixed setup work such as screens, printing plates, embroidery files, machine calibration and quality control across a viable run. We can compare the requested quantity with the next price break or with an equivalent model designed for smaller volumes. The aim is not to sell surplus stock, but to find the smallest run that remains technically reliable and commercially sensible.

• Tell us: target quantity, intended recipients and an honest budget range
• We verify: live model availability, carton multiples and decoration minimums
• We compare: short-run process, next price break and suitable alternatives
• Watch for: minimums that apply per colour, garment size or individual artwork

If your quantity is below the technical minimum, the best answer may be a different decoration process, a different model or a more selective recipient list. The confirmed quotation records exactly what is being produced, in which variants and at what quantity per variant.

Belgium is in the EU customs and VAT area. When goods in free circulation are dispatched from one EU Member State to a Belgian business with a valid EU VAT number, the sale may qualify as an intra-Community supply invoiced without the seller’s domestic VAT, provided the legal conditions and transport evidence are met; the Belgian customer then accounts for the corresponding intra-Community acquisition. We validate VAT details through VIES and state the treatment on the quotation before production.

The route matters. A direct supplier shipment, a triangular transaction, Belgian-held stock or goods entering from outside the EU can change who reports VAT, whether import VAT or customs formalities arise and which entity must act as importer. Belgium’s standard VAT rate is 21%, but it should not be applied mechanically to every supply structure or product. Swish & Click confirms the invoicing treatment only after the customer, VAT number, ship-from country and delivery destination are known.

• Provide: legal company name, billing address and valid Belgian or EU VAT number
• EU goods: normally no customs border clearance between Member States
• Non-EU origin route: importer, Incoterm, duty and import VAT must be identified
• Controlling document: the VAT and delivery treatment written in the quotation

This distinction also prevents a common wording error: acquisition VAT on an intra-EU movement is not customs duty, and an EU parcel is not automatically an import. If an item is sourced on a route that creates import charges, they are included only where the quotation expressly says so.

Yes, when the organiser’s logistics are agreed before production. Brussels Expo, Flanders Expo, Antwerp Expo, Kortrijk Xpo and individual congress hotels can use different entrances, build-up windows, parcel labels, official forwarders and acceptance rules. A venue name is not a complete address: we need the event, exhibitor, hall, stand number, build-up date and a contact who will answer the driver.

Some organisers do not sign for unattended goods; some require a person on the stand, a booked loading slot or delivery through an appointed warehouse. Venue handling, storage, forklift and stand-delivery charges can sit outside ordinary courier freight. We therefore use the exhibitor manual as the controlling instruction and prefer an advance warehouse, staffed office or sufficiently early venue delivery over arrival on the opening morning.

• Address data: event, exhibitor name, hall, stand and organiser label format
• Receiving data: named on-site contact, mobile number and accepted time window
• Shipment data: parcel count, dimensions, weight and any pallet requirements
• Cost check: storage, handling, forklift and last-metre stand delivery

For a few cartons, delivery to a staffed Belgian office or hotel can be safer. For pallets or tightly controlled events, the official logistics partner may be the only robust route. We recommend the destination after reviewing volume, access rules and the real required-on-site date; any venue service fee is included only when expressly quoted.